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Deadline Checklist

1 min read

Deadline DateItem
9/27/2025Buyers Guide Listing/Update Due into Exhibitor Dashboard
10/11/2025Supplier Showcase Listing/Update Due
11/7/2025Exhibit Design Notification Due
11/12/2025Lead Retrieval Rental (Early Bird Rate) – Maritz
11/15/2025New Products Guide Listings Due
11/15/2025Vehicle Permits
11/15/2025Visa Letter Request Submitted
12/13/2025Electrical Order – Venetian
12/13/2025Hanging Truss, Chain Hoist, Lighting and Stagehand Labor (Advance Rate) Venetian
12/13/2025Internet Order – Venetian
12/15/2025Freight – First day to accept advance freight at Freeman Warehouse
12/16/2025Hotel Cut Off Date
12/16/2025Supplier Showcase – Freight – First day to accept advance freight at Freeman Warehouse
12/16/2025Carpet (Advance Rate) – Freeman
12/16/2025Column Drape – Freeman
12/16/2025Credit Card Authorization – Freeman
12/16/2025Exhibit Furnishings (Advance Rate) – Freeman
12/16/2025Labor Installation, Dismantle, Forklift – Freeman
12/16/2025Payment Authorization – Freeman
12/16/2025Target Date Changes – Freeman
12/16/2025Booth Personnel & Temporary Staffing – HADCO
12/16/2025Lead Retrieval Rental (Advanced Rate) – Maritz
12/16/2025Supplier Showcase Cart Service (By Appointment Only) – Freeman
12/16/2025Utilities – Air, Drain, Sprinklers, Water – Venetian
12/16/2025Cleaning – Booth Order – Venetian
12/16/2025Audio/Visual & Computer Rental (Advance Rate) – Freeman AV
12/16/2025Mobile Units & Motorized Vehicles to be included in permit
12/17/2025Material Handling – Freeman
12/18/2025Custom Signs and Graphics (Advance Rate) – Freeman
12/19/2025Exhibitor Appointed Contractor (EAC) Application
12/27/2025Booth Security Guard Service (Advance Rate) – Allied Universal
12/31/2025Catering Request – Venetian
12/31/2025Sampling: Food & Drink
12/31/2025Labor – Rigging 200lbs and over – Venetian
12/31/2025Payment Authorization – Venetian
12/31/2025Food Service – Booth (Advance Rate) – Venetian
1/3/2026Booth Security Cameras – Unified Command
1/3/2026Last day to accept freight at standard rate Advance Shipments to Freeman Warehouse – Freeman (Including Advance Security and Hanging Signs)
1/10/2026Floral Order – Expo Ease
1/10/2026Photography Order – Expo Ease
1/10/2026Professional Booth Staffing – Expo Ease
1/14/2026Supplier Showcase – Last day to accept freight at standard rate Advance Shipments to Freeman Warehouse
1/14/2026Freight- First day to arrive at Show site
1/21/2026Exhibitor Meeting Room Set Style